The Building Committee met on Monday evening, June 24th in hopes of focusing its attention on a deeper review and discussion of previously obtained plans. Prayerful request was made for committee effort in making collective alterations in design, thus modifying potential costs for each. Comfort level for unification of thought and hope for success may have been left doormat at this time. The committee will make suitable effort to present both plans and respective costs to the voting members at the July meeting. Membership feedback and direction is requested.
The secondary preliminary plan from ADA was discussed. The committee has opted to request the "Preliminary Budget Estimate" for this secondary, Southwest Plan in order to compare each plan equally. Once obtained, a further meeting will be scheduled to "stage" build both presumptive project plans by way of cost for each stage, whereby also eliminating elements contributing to budgeting difficulty. It is the hope of the Committee to have final breakdowns of preliminary costs for each plan by the April Voters meeting.
The Building Committee organized a special meeting with the Architect(s) in the form of a round-table or breakout session with church Boards and Committees/Group representatives who function within the facility on a regular basis. This informational meeting provided additional data to the architect, and to the committee, in helping to meet the current and foreseen needs of our Worship, Educational and Fellowship facility.
The Building Committee gathered for this meeting post-voters
meeting. The committee members discussed the resulting direction
by the membership in which to provide two (2) plans of equal
preparation and return them for discussion and/or possible
approval of one, the other or neither by the membership.
In attendance at the meeting was Tim McDermott, James Walker,
Dolyn Meinke, Pastor Toensing, Les Korte, Adam Hughes and Terry
Dittmer.
Additional conversation resulted in making an
attempt to better gauge the needs of Boards or Groups within the
congregation by providing them with a questionnaire developed by
the architect. Using this may better address the needs to be
built into each preliminary plan. It is also hoped that
utilizing the information gathered from the questionnaire would
also provide a starting point when holding a future breakout
session, or a discussion night, in which those groups can better
express those needs to the architect and the committee for
additional development.
The committee will also begin the
adjustment process of the first preliminary plan in bringing it
to a point worthy of consideration by the voting members. The
committee will await the second preliminary plan.
The Building Committee met in its continued discussion on the
proposed Addition plan provided by the Architect. Present at the
meeting were Tim McDermott, Adam Hughes, Terry Dittmer, Dolyn
Meinke, James Walker, Les Korte and Pastor Toensing.
Much
conversation was held in regards to differences of thought
concerning the location of the Addition. In the end, a motion
was made by Terry Dittmer to have the Committee prepare review
posters for congregational consideration using the preliminary
plan documents provided to us, in preparation for Voter approval
in continuing committee work on adjustments to the preliminary
plan for final consideration at a later Voters or Special Voters
meeting. The motion was seconded by Les Korte. The motion was
approved.
It was further suggested that larger diagrams
be placed in the Narthex and in the Fellowship Hall allowing an
opportunity to consider the preliminary plan prior to the Voters
meeting.
The Building Committee met on Thursday, August 30th
to discuss a Preliminary Plan provided by our architect for
a proposed Addition and renovation of our church facility. The
meeting was attended by committee members, Tim McDermott, Adam
Hughes, Terry Dittmer & Dolyn Meinke. Attending in support was
Pastor Toensing, Troy Henning, Les Korte & Dave Eggert.
The
Committee discussed initial pros & cons to the provided,
initial preliminary
design but concluded the meeting with the intent of reaching
back out to the Architect for additional clarification on the
build direction of the Addition prior to moving ahead in making
adjustments or changes to their suggested plan.
The committee met on Thursday evening, July 26th in preparation of the upcoming Voters Meeting to be held on August 5th. The meeting was attended by committee members, Tim McDermott, Adam Hughes, Terry Dittmer, Dolyn Meinke & James Walker. General discussion was held upon the proposal presented by Architectural Design Associates (ADA). Once a final bit of Information is obtained on this proposal, it will be presented to both the Church Council on Monday, July 30th and the membership during the August 5th Voters meeting. The Committee will ask for approval of funds for preliminary design construction.
The committee is working to begin initial conversations with potential architects in hopes that expected processes, needs based description and anticipated costs derived in which to present to the Voters workable information to continue the process along. Currently, the committee has set aside Wednesday, June 13 and Wednesday June 20 as evenings designed to discuss the project with a couple chosen architectural firms.
This meeting attended by Tim McDermott, Adam & LaShalle Hughes,
Terry Dittmer, Dolyn Meinke & Abbie Reitz, Pastor Toensing and
James Walker.
Discussions were held on the outcome of the
site survey, elevation measurements, current building floor plan
(gauging its relationship to anticipated additional space
required) and the results from the parking survey. The
committee found understanding in the fact that regardless of the
Addition, it would require a 'special permit', as any additional
structure attached to the current building would generally
exceed the setback requirements of Lancaster County code
requirements. In order to obtain a comment, pro or con, on any
devised architectural plan, Lancaster County Planning & Zoning
will need to be provided a general 'plan'.
This began
the necessity in reaching out with an invitation to area
architects to begin the process of inquiring about their general
scope of work, cost estimates and potential monetary outlay for
a conceptual plan. The committee hopes to meet with a few
architects prior to the July/August Voters Meeting so that the
membership can approve initial funding to have an architect
construct a conceptual plan, with general detail as to design,
cost and architectural fees when then creating the plan in its
entirety, in the next phase. The committee would prefer to have
several informal conversations with those professionals to ask,
and be asked, questions pertaining to the desired outcome - as
earlier provided by the membership.
The next meeting will
be scheduled around the availability of architects to meet and
visit with the committee.
The committee planned a date and time in which Nate Meier of the LCEF would present demographic data and his financial impact conversation with our membership. This presentation was held on Thursday, April 26, 2018.
This meeting provided an
opportunity to meet the Nebraska District
Architectural Advisor, Craig Wohlgemuth. A call for this meeting
enabled the Building Committee to share concepts and
congregational input, ask questions and be guided toward a
focused direction when developing an Addition onto our church
facility.
The attendee's at this meeting
included Tim McDermott, Dolyn Meinke, Terry Dittmer, Adam Hughes, Pastor Toensing,
James & Deb Walker, Troy Henning and special guest Craig
Wohlgemuth.
Much time was spent bringing our guest up to
speed on planning developments thus far. Shared was data mined
from our congregational survey, planning a demographic study by
LCEF representative Nate Meier and our initial thoughts/concepts
by the committee on possible directions for an Addition.
The committee has planned for Thursday, April 26th
at 7:00 p.m. as a date in which Nate Meier of the LCEF would
present demographic data and his financial impact conversation
with our membership. This would provide some groundwork for a
conversation with the Voters of St. John on the need to finance
an elevation survey of the property in relevance to the areas to
be studied for the Addition. Craig Wohlgemuth would also have
provided a proposal for a 'master plan', feasibility study by
this time also. The Voter's, is hoped, would have enough
information in which to supply the Committee funds to begin
these next steps.
Following the
committee's presentation to the membership at this meeting, the
committee has been given direction to move forward in a planning stage for an Addition/Renovation
project. This meeting was devoted to better understanding each
Committee member's view (pros & cons) on the two
'conceptual' ideas earlier devised for a potential ground level Fellowship Hall, which in
turn would have profound impact on other developments;
educational space, storage space, kitchen, bathrooms, parking,
expanded Sanctuary, etc.
The attendee's at this meeting
included Tim McDermott, Dolyn Meinke, Terry Dittmer, Adam Hughes
and Pastor Toensing.
It was determined that we proceed
with the Demographic Survey information and present our local
data to the Lutheran Church Extension Fund representative Nate
Meier. The committee would then be ready to invite the
congregation to a presentation meeting to share this information
with the congregation by way of LCEF representative Nate Meier.
It was then proposed to congregate our
pros and cons relative to each plan concept and share this
information with invited architects for a process in which we
could gain further information on the best mode of focus for the
Addition.
The St. John Building Committee met on Monday, December 18th to focus our attention on the upcoming Voters meeting to be held in late January. A further review of survey responses helped to summarize a 'master plan' in which to present in shorthand to the membership during this next Voter's meeting. It is hoped much can be used by our membership to direct the Committee further in a unified, purposeful direction.
The Committee met again on Monday,
November 13, 2017 at 6:30 p.m. The focus of this meeting was to
absorb and discuss the return of forty-two (42) response surveys
recently mailed to all members of St. John; 312 to be exact. It
was noted that surveys were still arriving into the drop-box
located in the narthex and the Committee will endeavor to
include each and every response in its analysis moving forward.
In attendance at this meeting were Tim McDermott, Dolyn
Meinke, Terry Dittmer, Adam Hughes and Pastor Toensing.
In short, the presentation provided by Tim McDermott via an
enlarged printed spreadsheet, provided textual response sheets
and video display of the analysis surmising an obvious focal
point and direction led the committee to discuss the primary
needs and desires of those who took the time to share their
thoughts in the survey. It was found that the three (3)
functions or aspects of our church building to be the most
important to them were, 1) the worship environment and the value
placed on the worship service and setting, 2) Christian
Education; classroom/youth space, Bible Study, improved space
for Sunday School, among others, and 3) Fellowship & an
improved, updated, ground level Fellowship Hall. Other such
connected items included updated, larger kitchen area and
attention paid to parking.
It is with the Fellowship Hall
that the committee zeroed in to focus the remainder of the
evening. In general terms, two ideas surfaced in which could
garner enough support to present as options to the voting
membership to consider at the January meeting. The benefit on
focusing on the ground-level fellowship hall would also indirectly open
successful avenues to address other elements of need shared
in the survey, such as education areas, storage, restrooms, kitchen,
etc.
The Committee met again on Monday evening, October 2 to prepare mailings for the congregational letter, survey, and to enclose, stamp, address and mail them to each member of the congregation, age 12 and up. This is to ensure proper and reportable feedback the any direction toward reaching the development of a master plan for St. John's church building and grounds. In attendance was Tim McDermott, Dolyn Meinke, Terry Dittmer, Adam Hughes and Pastor Toensing.
The Committee met again on Monday evening, September 11 to
finalize the content of a proposed survey needed to gauge
congregational input on the development of a master plan for St.
John's church building and grounds. In attendance was Tim
McDermott, Dolyn Meinke, Terry Dittmer, Dean
Prochnow, Adam Hughes and Pastor Toensing.
After opening
with a prayer, the meeting quickly progressed into reviewing an
earlier provided draft of various survey questions, as well as
an accompanying letter to the congregation describing the
purpose at hand. Minor adjustments were made in the organization
of the survey that would allow for the best separation of
results derived from individuals as opposed to family oriented
questions. Further discussion involved those who were to be
asked to take the survey, the starting age of survey takers,
time restraints on the return of the survey's and the process of
delivering them to members. It was decided that all congregation
members - 12 years old and onward, would be mailed the
survey. The survey would ask to be returned by the end of
October; emailed, mailed or otherwise dropped off at the church.
The survey would be anonymous.
The next meeting date
will be declared upon need of the committee.
The second meeting of the Building Committee was called to
order at 6:40 p.m. on Monday, August 14, 2017. Present at the
meeting: Tim McDermott, Dolyn Meinke, Terry Dittmer, Dean
Prochnow, Adam Hughes and Pastor Toensing. Lutheran Church
Extension Fund (LCEF) representative Nate Meier was also present
upon invitation by the committee.
The meeting began with
brief introductions while Mr. Meier was given a short tour of
the church facility. The committee provided Nate with an update
as to why he was asked to attend, the topics discussed thus far
and the extent to which sample ideas were expressed by the
committee. Nate shared provided materials in the form of a
"Architectural Handbook" by LCEF. Briefly covered this evening
from the material were Architectural Advisors, Sub-committees,
Survey Information, Master Planning, "Vision Path", Demographics
Presentation, Financing and Loan Consultation, among others.
Mirroring Nate's comments, the committee then discussed the
importance of performing a membership survey. A draft survey
document will be created and shared via email to the committee
for editing and emailed changes. Anticipating the accomplishment
of this task, the committee set a next meeting date of Monday,
September 11th at 6:30 p.m.
The first meeting of the Building Committee was called to
order at 6:35 p.m. on Monday, August 14, 2017. Present at the
meeting: Tim McDermott, Dolyn Meinke, Terry Dittmer, Dean
Prochnow and Pastor Toensing. An open
discussion on the merits earned by researching current needs and
future expectations of St. John and its member congregation.
Shared topics were varied with focused specifics provided by two
members. The conversation soon settled on the concept to field a
wider scope of need and interest by developing a 'master plan'
to encompass both current and any future growth.
The committee
unanimously opted to build a membership survey, distribute and
collect data in which to build the 'master plan' upon. It was
also discussed that alerting the District LCMS office of our
intent to beginning considering any such project and invite a
representative to our next meeting.
The committee adjourned
at 8:10 p.m. with
The Lord's Prayer and set another meeting date for August 24th.
The current building committee was formed upon the July 24, 2017 Voters Meeting. Those members volunteering to become a part of the committee at this meeting were Tim McDermott, Dean Prochnow and Terry Dittmer.